Careers at NCWF
NCWF is an equal opportunity and affirmative action employer. We celebrate diversity and are committed to building a conservation community that represents and includes all. By doing so, everyone feels welcome and valued as an essential partner in protecting and advocating for habitat and wildlife. Just as ecosystems thrive from diversity, so does NCWF and the cause.
Job Title: Fulfillment Coordinator
Salary: $15/hour, 10-15 hours per week on T and Th
FLSA: Non-Exempt
Location: Raleigh
Reports to: Donor Services
Position Overview
NCWF is seeking a highly motivated, deadline-driven, and detail-oriented individual to join
our team as a Fulfillment Coordinator. This position will report to the Donor Services
Associate within the Philanthropy team, working closely with another part-time Fulfillment
Coordinator to divide and conquer donor fulfillment and stewardship tasks.
The ideal candidate is a skilled communicator, organized, and detail oriented. The
Fulfillment Coordinator will be responsible for assisting with all donor services tasks
including using Donor Perfect to process donations. The ideal Fulfillment Coordinator is a
team player, has a strong work ethic, is self-motivated and responsible.
Responsibilities and Duties
Database Management & Gift Processing
- Process donations and enter gifts using DonorPerfect with timeliness,
accuracy, and strong attention to detail. - Collaborate on database maintenance and data accuracy in DonorPerfect,
including resolving duplicate records, making profile updates, and
performing routine data integrity checks. - Close event forms and create spreadsheets for event contact entry
communications.
Donor Stewardship & Processing Mail
- Prepare, print, and mail timely thank you letters and gift-related
correspondence to donors. - Write and send personalized thank you notes and birthday cards to high-
level donors. - Prepare and assemble donor stewardship materials and fulfillment packages,
including Butterfly Highway packets, Shaw packets, bequest materials, and
native seed packets. - Use Canva to create BH site registration certificates, Shaw certificates and
other items as needed. - Prepare and package ordered items for shipping/mailing.
- Assist with occasional in-house large scale special mailings.
Administration & Office Management
- Create supply packages for staff as needed.
- Maintain, anticipate, and communicate office and program supply inventory.
- Make bank deposits and post office deliveries.
- Complete filing and scanning.
- Field telephone calls.
Qualifications & Skills
- High School diploma required.
- Highly detail-oriented skill set with a critical degree of accuracy regarding data entry.
- Experience or familiarity with Customer Relationship Management (CRM) databases,
ideally DonorPerfect, with a commitment to maintaining data integrity and efficient
fulfillment workflows. - Sensitivity when working with highly confidential financial and non-financial
information and ability to always maintain complete discretion. - Strong interpersonal, organizational, and communication skills, using tact, patience,
and courtesy. - Proficiency with Microsoft Office (Word, Excel), Google Workspace, Adobe Acrobat,
Canva and web-based applications. - An ability to work independently as well as with others and under pressure, take
responsibility, prioritize work, complete tasks on time, work with confidential data,
perform repetitive and multiple tasks with accuracy while simultaneously adhering to
deadlines. - Passion for wildlife and the outdoors, aligned with NCWF’s culture, vision, and
mission.
Application Proces
Interested candidates should submit a resume and cover letter to NCWF Donor Services
Associate, Julie Brown by email at julie@ncwf.org. The position will remain open until filled.
No phone calls. No submissions through LinkedIn, Indeed, or other job posting sites. Only
candidates selected for interviews will be contacted.
NCWF is an equal opportunity employer and encourages candidates from diverse
backgrounds to apply.
COMPENSATION: Contract position with a competitive hourly rate
LOCATION: Greater Charlotte region
REPORTS TO: Great Outdoors University Director
Job Summary
Do you love and appreciate North Carolina’s wild lives, wild places and natural resources? Are you a leader or teacher who enjoys spending time with kids and jumps at the chance to spend time outdoors? Does helping connect kids with nature and outdoor adventures sound like fun to you? Then North Carolina Wildlife Federation (NCWF) has the perfect opportunity for you to explore the natural world while inspiring future conservationists!
NCWF brings together citizens, outdoor enthusiasts, hunters and anglers, government, and industry to protect our state’s natural resources. Our work happens in the field, through conservation policy, educational engagement and outreach, youth outings, 1,500 volunteers, and collaboration with other conservation groups.
Great Outdoors University (GoU) is a conservation-based experiential education program that brings outdoor adventures to kids ages 4-18 who have limited opportunities to explore and make discoveries about the natural world. We partner with youth organizations to provide day trips to parks, preserves, farms and other destinations within an hour’s drive of Charlotte. Excursions include fishing, hiking, biking, canoeing, gardening, bird watching, archery, scavenger hunting, hands-on experimenting, and identifying wildlife and their habitat.
Field Trip Leaders must be strong role models and have excellent communication skills. They must interact appropriately and effectively with students, parents, volunteers and colleagues with various backgrounds and economic statuses. Ideal Field Trip Leaders are personable, welcoming, patient, kind, dependable, honest, flexible and mature.
Responsibilities and Duties
- Lead courses and activities outlined by Program Director or Field Trip Coordinator.
- Mentor kids to embrace personal responsibility and teamwork and master problem-solving abilities by learning hands-on outdoor skills.
- Abide by and exemplify GoU’s four “rules” and behavior outlined in our Adult Code of Conduct.
- Work in cooperation with other Field Trip Leaders and partner organization staff and adults on assigned trips.
- Create positive and inclusive environments where kids can make discoveries, be creative, learn new skills and build self-confidence.
- Impart science and math knowledge in a fresh and fun way.
- Educate youth about the importance of conservation.
- Foster appreciation for continued learning.
Qualifications and Experience
- General knowledge of North Carolina’s natural resources, flora and fauna. Expertise in related topics is preferred.
- Teaching or other leadership experience (not necessarily in a classroom setting).
- Awareness of outdoor safety concerns and risk management.
- Awareness of and appreciation for individual uniqueness and diversity.
Position Requirements
- Signed NCWF Great Outdoors University Hold Harmless and Release and Code of Conduct forms (provided upon application approval).
- Valid driver’s license and ability to drive.
- Willingness to travel throughout the Greater Charlotte area.
- Internet access and email account.
- Working cell phone with text messaging capabilities.
- CPR and First Aid certification.
- Criminal background check.
To apply, complete the online application. No phone calls, please.
Join the Cause and Make an Impact
Help NCWF preserve wildlife and habitat for our children and future generations. Learn More.